Microsoft Dynamics GP 2016 was released in May, and for the last few months we’ve been going over the dozens of new features it delivers, first as introductions, and now in more detail. Today we’re going to take a closer look at another new feature that we’ve previously introduced: the ability to include taxes in purchase order prepayments with Microsoft Dynamics GP 2016.
The purchase order prepayments functionality had already been a great feature in Microsoft Dynamics GP, enabling users to enter a pre-paid amount on any purchase order, but now this great feature has been made even better! Now you can prepay the full purchase order amount, including taxes.
Setup remains the same. In the Purchase Order Processing Setup screen, you set up prepayments in the Prepayment Setup section. There is a checkbox to “Allow Purchase Order Prepayments,” and another to “Create manual prepayment from Purchase Order Processing.” You can specify a prepayment password and account.
On the Purchase Order Entry screen, the Prepayment field is in the bottom section. On the Payables Batch Entry screen, there is a checkbox for “Purchasing Prepayment Batch.” Remember to select it if you are using this feature. On the Edit Payables Check Batch screen, when you select a document to be paid, you can see fields for the Amount Paid Prepayment and the Total Amount Paid.
With taxes included, you can now enter prepayments for the full amount, saving you time and giving you more accuracy. This is purchase order prepayments taken to the next level!